Federal Register Notices
[Federal Register: July 24, 2007 (Volume 72, Number 141)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DEPARTMENT OF AGRICULTURE
Foreign Agricultural Service
Privacy Act of 1974: New System of Records
AGENCY: Foreign Agricultural Service.
ACTION: Notice of a new system of records.
SUMMARY: The Foreign Agricultural
Service (FAS) proposes to add a system of
records notice to its inventory of records
systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended. This action is
necessary to meet the requirements of the
Privacy Act to publish in the Federal Register
notice of the existence and character of record
systems maintained by the agency (5 U.S.C.
DATES: This action will be effective
without further notice August 23, 2007 unless
comments are received that would result in a
ADDRESSES: Send written comments to
Privacy Act Officer, U.S. Department of
Agriculture, FAS/OAO, Mail Stop 1031, 1400
Independence Avenue, SW., Washington, DC
FOR FURTHER INFORMATION CONTACT: William
Hawkins, Director, Program Management Division,
USDA/FAS/OAO, Mail Stop 1031, 1400 Independence
Avenue, SW., Washington, DC 20250-1031.
SUPPLEMENTARY INFORMATION: The International
Passport and Travel Tracking System (IPATTS) was
primarily designed to track official and
diplomatic passports, and to maintain support
documentation for all agencies within the U.S.
Department of Agriculture (USDA). It is also
used to track visas obtained for USDA travelers.
The social security number is used to ensure the
traveler's identity and verify employment of
persons applying for issuance of passports for
USDA travel. The information maintained in the
records is used to establish the U.S.
citizenship and identity of persons for a
variety of legal purposes including, but not
limited to the adjudication of passport
applications. The principal user of this
information is USDA's Internation Travel Section
International Passport and Travel Tracking System.
Electronic records are maintained by the Foreign Agricultural
Service, U.S. Department of Agriculture, 1400
Independence Avenue, SW., Washington, DC 20250.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
USDA employees and their dependents who travel abroad on
official business; employees and their
dependents who have been issued or have applied
for the issuance, amendment, extension or
renewal of U.S. passports.
CATEGORIES OR RECORDS IN THE SYSTEM:
Federal employees and their dependents records may include
name, address, social security number, date of
birth, photo ID, and passport number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 8 U.S.C. 1185, 1401 thru 1503; 18 U.S.C. 911,
1001, 1541 thru 1546; 22 U.S.C. 211a et seq.;
E.O. 9397; E.O. 11295.
The information maintained in the IPATTS records is used to
provide international travel services for
official USDA travelers; administer foreign visa
requests and official passports of USDA
agencies; and manage international travel
support to the FFAS mission area.
Records are stored in paper and electronic format.
Records are retrieved by individual name or social security
All employees of USDA undergo a thorough background security
investigation, while contractors are subject to
a background investigation in accordance to
their contract. All records containing
personal information are maintained in secured
file cabinets or in restricted accessed areas
which is limited to authorized personnel. Access
to computerized data is password-protected and
under the responsibility of the system manager
and his staff. The database administrator has
the ability to review audits trails, thereby
permitting regular ad hoc monitoring of computer
RETENTION AND DISPOSAL:
Retention of the records varies depending upon the specific
record. They are retired or destroyed in
accordance with published record schedules of
SYSTEM MANAGER(S) AND ADDRESS:
Director, Program Management Division, USDA/FAS/OAO, Mail
Stop 1031, 1400 Independence Avenue, SW.,
Washington, DC 20250-1031.
Individuals seeking to determine whether this system of
records contains information about themselves
may submit a written request to the Privacy Act
Officer, USDA/FAS/OAO, Mail Stop 1031, 1400
Independence Avenue, SW., Washington, DC
20250-1031. Individuals must specify their
request regarding IPATTS inquiries.
RECORDS ACCESS PROCEDURE:
Individuals who request access to or amend records pertaining
themselves should contact the Director,
International Travel, USDA/FAS/OFSO/IS, Mail
Stop 1061, 1400 Independence Avenue, SW.,
Washington, DC 20250-1061. Individuals must
provide name and social security number
for their record to be identified. Individuals
requesting access must also follow the USDA's
Privacy Act regulations regarding verification
of identity and amendment of records (7 CFR part
1, subpart G).
RECORD SOURCE CATEGORIES:
These records contain information obtained primarily from the
individual, FAS components, and other Federal
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE
Dated: July 6, 20007.
Michael W. Yost,
Administrator, Foreign Agricultural Service.